Executive Assistant
New York, NY
Full Time
Mid Level
About JCDecaux
JCDecaux is the #1 outdoor advertising company in the world, we are dedicated to giving brands unique voices and providing messaging platforms through the highest quality out-of-home solutions and first-class services.
Joining JCDecaux means choosing the number one outdoor advertising company worldwide and seeing new horizons in a team recognized for its momentum, creativity, and sense of innovation. We are dedicated to creating a motivated and diverse workforce. If you’re looking to gain experience in advertising and work in a fast and fun culture, apply now!
As of 2023, JCDecaux North America has been certified as a Great Place to Work.
For more JCDecaux US information, visit www.jcdecauxna.com.
The Role:
JCDecaux is currently seeking an Executive Assistant, who will report to our CEO and provide administrative support to three executives, including the CEO, and two of the Chief Commercial Officers of Sales.
This is a full-time position based in our New York office and will operate in a hybrid work model.
Key Responsibilities:
- Organize and manage calendars, scheduling appointments and ensuring all involved parties are informed and updated on schedule details.
- Professionally handle incoming phone calls, take accurate messages and advertising requests, and arrange conference calls in a timely manner.
- Review and respond to daily internal and external mail and overnight packages.
- Create, type, and distribute professional correspondence, memoranda, emails, and faxes independently or as assigned.
- Establish and maintain a highly organized filing system, filing correspondence and other records systematically.
- Coordinate domestic and international travel arrangements, ensuring accurate details are entered into the calendar.
- Complete expense reports and process invoices, ensuring correct account codes and required signatures.
- Coordinate both onsite and off-site internal and external meetings, ensuring proper setup and preparation of materials.
- Attend meetings and functions as needed, moderating the weekly sales call.
- Assist with special projects as assigned, including the creation of spreadsheets, Word documents, and PowerPoint presentations.
- Support the sales team by managing deadlines and updating pipelines/reports.
- Demonstrate a high level of professionalism in handling confidential and sensitive issues.
- Perform general clerical duties such as filing, photocopying, scanning, faxing, and mailing.
- Plan, organize, and coordinate internal events, conferences, and sales meetings, including the yearly Upfront.
Qualifications & Requirements:
- 5+ years related experience, or equivalent combination of education and experience.
- Excellent verbal and written communication skills.
- Proficient on Microsoft Suite (including Word, Excel, PowerPoint and Outlook).
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Strong organizational, problem-solving, people and analytical skills; able to manage priorities and workflow with ever-changing schedules and needs.
- Can deal with ambiguity and is able to anticipate what needs to happen next.
- Strong problem-solving, and analytical skills; able to manage priorities and workflow.
- Experience with sales- marketing team preferred.
- Bachelor’s degree preferred.
Benefits:
At JCDecaux, we value our employees as whole individuals and offer various benefits to support them. Some of our benefits include:
- Medical / Dental / Vision
- HSA / FSA
- Financial Health Support
- 401K Match
- Pet Insurance
- Commuter Benefits
- Wellness Incentives
- Employer Assistance Program
Base Salary Range: $80,000-90,000
Disclosed as required by the New York City Pay Transparency Law (11-1-2022)
JCDecaux North America is an Equal Opportunity Employer. We value individuality and create an inclusive culture where variety is positively encouraged, and all employees are genuinely appreciated for what makes them unique. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
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